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Annual Business Meeting of the Idaho Chess Association
ICA President Jay Simonson called the 2011 ICA business meeting to order at 8 a.m. and welcomed all present.
The eligible voting members attending the meeting were as follows:
Also present but not eligible to vote:
A Welcome was offered to the attending membership and an announcement about elections and the upcoming year's tournaments was presented.
The 2010 minutes were read by Adam Porth. The minutes were modified to include George Lundy as present and the financial report was amended to reflect that there was $1963.28 in the account on January 31, 2010 (motion to accept - Jim Stark, seconded - Tom Booth, unanimously accepted). No Old Business to attend to.
The financial report was submitted by Jay Simonson. Jay reported that the account balance on January 31, 2010 was $1,963.28. The income for 2010 was $10,983 and the expenses were $11, 684.12. "You don't need to be a mathematical wizard to figure out that we lost $739.29 last year, but we actually thought we would lose more." The bank account balance as of January 31, 2011 is $1,223.99. "We have spent approximately $200 since then and we have not yet paid for the trophies for this tournament." Jay indicated that the Eastern and Western Novice tournaments might not continue, or sponsorship would have to be found (motion to accept financial report - Kevin Patterson, seconded - Hugh Myers, unanimously accepted).
The US Chess Federation delegate and alternate need to be selected for national elections held on August 6 - 7 in Orlando, Florida. Hugh Myers questioned the location and Barry Eacker said they should have the delegates meeting in Boise. An unknown person nominated Kevin Patterson and was seconded by Barry Eacker. The motion was unanimously passed. Hugh Myers moved he be the alternate and it was seconded by several unknown persons. Kevin asked if the ICA pays for this. The answer was "No". The vote for Hugh Myers to be the alternate was unanimous. Note these nominations were 2 year nominations.
Jay Simonson encouraged everyone to register to vote in USCF elections and to register by e-mailing an executive board member.
Jay Simonson recognized the hard work of Jeff Roland on the ICA website. (applause). Caleb Kircher thanked Jeff Roland for promoting other chess events in the "Other Venues and Events" section of the ICA website.
Jay Simonson appointed Barry Eacker to work with Caleb Kircher and Tom Booth to count votes.
Jay Simonson asked for campaign speeches. Adam Porth expressed his passion for the ICA and said, "I do good minutes." Jay Simonson said he appointed Barry Eacker to write the Constitution and it got done. (applause). Other officer nominations ensued: Jeff Roland nominated Kevin Patterson for Vice President. Hugh Myers seconded and the nomination was approved unanimously. Tom Booth and Jeff Roland asked a question. Adam Porth preemptively passed out ballots and then Jay Simonson asked for the ballots to be passed out. (members voted) Barry Eacker, Tom Booth, and Caleb Kircher counted the ballots and Barry Eacker submitted the results to Jay Simonson. Results: Jay Simonson (President), Kevin Patterson (Vice President), Adam Porth (Secretary/Treasurer). Jeff Roland moved to close nominations for officers, Hugh Myers seconded, unanimously accepted.
Hugh Myers moved and Jim Stark seconded a motion to begin nominations for Trustee for Scholastic Development and Trustee for Tournament Development. Jeff Roland moved and Barry Eacker seconded a motion to nominate Angela Abderhalden (Trustee for Scholastic Development) and Hugh Myers (Trustee for Tournament Development). Jay Simonson began the voting process and made an announcement while the votes were being passed out, collected and counted. Jay Simonson announced that the ICA received mail about a hospice in Meridian needing volunteers to play chess. Kurt Douglas indicated that he might be interested. Results of the voting were presented to Jay Simonson. Results: Angela Abderhalden is Trustee for Scholastic Development and Hugh Myers is Trustee for Tournament Development. (applause).
Jeff Roland clarified that the terms of office begin on March 31 and end on March 30.
Adam Porth welcomed the new Board members.
In other business,
Jim Stark moved to adjourn the 2011 Annual Business Meeting and Hugh Myers seconded. The motion to close the meeting was seconded and approved unanimously.
Minutes submitted by Adam Porth, April 3, 2011; corrections and editing submitted February 18, 2012 by Jeff Roland and Jay Simonson.
Amended February 19, 2012 to reflect that the Barrett's and Alise Pemsler were actually "New members joining in 2011, but not attending the meeting". Also amended February 19, 2012 to reflect that "Tom Booth runs the only prison chess program in the state of Oregon."